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Assistant Private Secretary

  • Location

    London

  • Sector:

    Public Sector, Admin & Secretarial

  • Job type:

    Job Share

  • Salary:

    £24,759 - £30,168

  • Job ref:

    4/2304

  • Published:

    27 days ago

  • Duration:

    Full-time, Job share, Part-time

  • Expiry date:

    2019-06-26

  • Startdate:

    TBC

  • Client:

    #

Band B1 - Assistant Private Secretary/Diary Manager to senior officials in Europe Unit, UK Governance Group and Economic and Domestic Affairs Secretariat (Ref: 3927)

This position is based at 70 Whitehall and 1 Horse Guards Road, London

Job description

We are advertising for Diary Manager/Assistant Private Secretary roles in a number of Cabinet Office teams, including UK Governance Group, the Europe Unit, and the Economic and Domestic Affairs Secretariat. These teams carry out work on some of the most high-profile and controversial issues facing the Government and are responsible for coordinating and brokering across Government departments, driving forward the Prime Minister’s agenda, and providing expert advice to the Prime Minister and the Cabinet.
 
UK Governance Group (UKGG) brings together the Constitution Group in the Cabinet Office, the Office of the Secretary of State for Scotland, the Office of the Secretary of State for Wales and the Office of the Advocate General for Scotland. The overarching purpose of UKGG is to support UK Government Ministers to:
• Maintain the integrity of the United Kingdom;
• Achieve a stable, fair and enduring constitutional framework for the United Kingdom;
• Sustain a flourishing democracy.
 
The Europe Unit’s mission is to support the development and execution of the Government’s strategy for an orderly withdrawal from, and establishment of a new partnership with, the European Union. Its main roles are to:
• Give the Prime Minister the best possible advice on how to lead the Government’s approach;
• Support coherent and timely cross-Government decision-making; and
• Work with other departments to advocate and deliver the Government’s position with European partners.
 
The Economic and Domestic Affairs Secretariat (EDS) operates at the very heart of government. We support the Prime Minister and the Cabinet in taking forward the Government’s highest priority economic and domestic policy commitments. We work with government departments to ensure the co-ordination of policy and legislation across Whitehall and we oversee and facilitate the collective ministerial decision-making process through the Cabinet committee system. We also lead and drive cutting edge projects to identify long-term policy challenges and then help departments design innovative policy, governance and technological responses.
 
Job Description
 
These are fast-paced, demanding and influential Diary Manager/Assistant Private Secretary (APS) roles supporting senior officials in the Cabinet Office, including the Prime Minister’s Europe Advisor, the Director General of UK Governance Group, senior leaders in the Economic and Domestic Affairs Secretariat and a number of other Directors and Deputy Directors. The post holders will be directly involved in some of the most important and controversial issues facing the Government as well as gaining first class experience of negotiating the centre of Government and working with multiple senior leaders.
 
We are looking for enthusiastic and organised team players who can demonstrate high levels of judgement, initiative and flexibility to provide first-class administrative and diary support. You will be someone who has excellent organisational skills, time management and good judgement. The ability to work quickly and under pressure while remaining calm will be critical. You should be able to manage competing priorities with a focus on the big picture. Good communication skills are key to the roles.
 
Each role will be responsible for one or two senior officials and sit within their Private Office or team. The main responsibilities of the posts are:
• Providing diary support to a senior official, managing and prioritising multiple demands on their time, including engaging with high profile external stakeholders;
• Coordinating and setting up meetings, events and visits;
• Logistical support, including planning and booking travel;
• Handling and managing the flow of correspondence, and ensuring that briefings and papers are printed for upcoming meetings;
• Contributing to the effective running of the Private Office and wider team.
 
Learning and development is a top priority for us. As well as providing unparalleled exposure to senior officials, meetings and decision-making processes, these roles provide opportunities to undertake formal training and to take on stretching projects and responsibilities. Some of these roles are also available for those who wish to undertake an apprenticeship and applications from candidates who would prefer an apprentice appointment are strongly welcomed.
 
In some of these roles, you will sometimes be required to work over your contracted hours, and therefore those positions are eligible for overtime payment. Other roles will not require overtime. 
You will have the opportunity to express a preference on this.
We support flexible working - candidates who would like specific flexible working arrangements are invited to contact matilda.curtis@cabinetoffice.gov.uk to discuss whether they would be workable in these roles.
 
Please note that this role requires CTC clearance, which would normally require 3 years’ UK residency in the past 3 years. This is not an absolute requirement but supplementary checks may be required where individuals have not lived in the UK for the required period. This may mean that your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.
 

Responsibilities

Please refer to job description

Behaviours

We'll assess you against these behaviours during the selection process:

  • Delivering at Pace
  • Working Together
  • Changing and Improving

Technical skills

We'll assess you against these technical skills during the selection process:

  • Diary management/private secretary skills