Business Support Coordinator (Track & Electrification)

  • Location

    Manchester, Greater Manchester

  • Sector:

    Business Management

  • Job type:

    Remote Working

  • Salary:

    Negotiable

  • Contact:

    Amey

  • Job ref:

    AM17347_1600856462

  • Published:

    about 1 month ago

  • Expiry date:

    2020-10-21

  • Client:

    #

About Amey

We're committed to creating better places for everyone. We take pride in making a difference, but also in being the difference: for the communities we serve, whatever the challenge, whatever the weather. By designing and consulting, building and maintaining, managing and investing in our country's services and infrastructures we create better places to live, work and travel.

As one of us, you can really be you because your individuality is an asset. You're surrounded by a team of people who want you to grow and embrace new challenges. People who care about your job satisfaction as well as your wellbeing. There'll be experiences as original as you are, in a career that can feel like many rolled into one. You'll be stretched but always supported. To bring out the better in you. To shine as a better team player or self-starter. To help you commit to better each day, delivering whatever steps it takes, great or small, to create better places for everyone.

We believe that we are what we do.

It's more than just wanting to do better.

At Amey, we're proud to be the better.



What is the purpose of this role?

Accountable to the People and Process Manager, supporting the Transpire Alliance T&E function with a wide range of business support services ensuring effective coordination of Business Support.



What will this role involve?

A/R

CRITICAL TASKS

R

Lead business support duties ensuring delivery to deadlines

R

Coordinate projects or specific work packages related to People, Change Management and Business & Process Improvement as assigned. Ownership of duties relating to Employee lifecycle relevant to the T&E Function

R

Maintain systems and proactively manipulate systems and spreadsheets; run reports as required. Use the SAP finance system for invoice processing.

Assist ACM and Project Commercial Team with subcontractor time and expense checks

Allocation of vehicle and fuel costs to WBS codes

Collate TMS back up for travel costs to support applications for payment

Amin support for Project and NOP Commercial team

R

Lead the following:

Weekly Plant meeting with T&E Operations team

Raising Plant and Tools requests, off hiring and servicing and liaising with HSS.

Management of Plant allocation within SAP and allocation to WBS codes

Maintain, update, distribute information

Undertake general ARL T&E team administrative duties as and when required

Ordering, raising POs, receipting, dealing with parked and blocked issues on SAP

Provide business support cover including but not limited to new starters / leavers and co-ordination of meetings, travel, accommodation

CRITICAL SUCCESS FACTORS

1

Successful support to the P&P Manager and T&E Leads to achieve sustainable organisational success by building and sustaining a highly motivated team and high performance culture

2

Embedding the Alliance Charter, its Principals, Values & Behaviours to foster a World Class Alliance

3

Being a point of contact to the Transpire Alliance Track & Electrification Function in relation to Transpire and Amey Rail people related initiatives and processes

4

Successful support to the Commercial and T&E Operational team to achieve efficiencies and costs savings in relation to role responsibilites



What are we looking for?

Essential

  • Highly organised and ability to deal with change and complexity
  • Line management experience
  • Experience of working with stakeholders at various levels and the ability to build strong internal relationships
  • Experience of Business Support in a Construction/Infrastructure environment
  • Ability to chair meetings and track actions
  • Ability to problem solve quickly and efficiently on a wide variety of Business Support related issues as they arise
  • Highly competent levels of IT skills (Microsoft Office, Outlook, Excel, Word, PowerPoint, MS Teams, use of SAP system
  • Ability to multi task
  • Good time management
  • Strong organization skills
  • Good communication skills (verbal and written) including excellent telephone manner
  • Experience of working within a team

Desirable

  • People related experience recruitment, engagement, processing, development