About the job
The Deputy Director Reserve Forces and Cadets Associations Review Implementation role will lead the Reserve Forces and Cadets Associations Implementation Team to deliver the legislative and structural changes recommended in the 2019 Tailored Review of the Reserve Forces and Cadets Associations to Full Operating Capability in March 2023.
Transformation of the Reserve Forces’ and Cadets’ Associations’ in to a single Non Departmental Public Body (NDPB) will be a key enabler in strengthening the Reserve Forces’ and Cadets’ Associations to ensure they are compliant with Cabinet Office guidelines and the MOD Permanent Secretary can assure Regularity and Propriety of Managing public money.
The post holder will gain exposure to the Defences most senior leaders and they will be required to implement tangible changes in the short term whilst taking a strategic approach over the longer-term implementation programme. This involves setting a clear strategy to outline design provisions in primary and secondary legislation to ensure the new body achieves Initial Operational Capability by March 2022 and Full Operating Capability by March 2023.
Key tasks are to:
• Build, lead and motivate a high performing and empowered Implementation team consisting of approximately five Policy, Change Management, Project Delivery specialists;
• Develop a clear strategy and framework which will implement the Reserve Forces and Cadets Associations review recommendations and deliver its vision.
• Ensure that the programme is robustly managed using appropriate project management documentation and governance arrangements to effectively support implementation of the report recommendations;
• Working with Cabinet Office and HM Treasury to ensure approval for the establishment of a single non-Departmental Public body in line with relevant Cabinet Office guidance;
• Work closely with key senior stakeholders within Defence, as well as with the Cabinet Office, HM Treasury and the Reserve Forces and Cadets Associations;
• Design and deliver the Primary legislation change and subsequently regulations to deliver the legislative and governance framework for an Reserve Forces and Cadets Associations Non Departmental Public Body;
• Producing a plan for the implementation of any recommendations to be delivered in conjunction with the final report. Put in place reporting mechanisms to demonstrate progress to senior stakeholders; Assistant Chief of the Defence Staff (Reserves & Cadets) Reserve Forces and Cadets Associations Implementation Steering Group, Challenge panel and Executive Comity.
• Actively manage the risks associated with delivery of the programme, being mindful of the tight timeframe for the delivery of the legislative changes.
• Develop and maintain a strong network of internal and external contacts. Negotiate with senior stakeholders to ensure the successful delivery of the implementation programme and a smooth and timely transition from programme closure to business as usual.
The post holder is responsible for ensuring that resourcing levels are optimised to deliver the programme. They will ensure that the balance between Policy, Change and programme management functions is at the right level to deliver the programme, basing their decisions on the requirement of the different stages of the programme.
They will directly line manage 1 individual and act as Counter Signing Officer for 4 individuals. They will be responsible for report writing and objective setting for the directly line managed individual and will have Counter Signing Officer duties for the indirect reports. They will be responsible for the skills development of the team, particularly in the area of business change and legislative change.
As a member of the Senior Civil Service in the Reserve Forces and Cadets Directorate the post holder may also be expected to contribute to wider initiatives where Civil Service competence is required as directed by Assistant Chief of the Defence Staff (Reserves & Cadets).
The post-holder is wholly accountable for the use of resources in the Reserve Forces and Cadets Associations Implementation programme in line with the Managing Public Money handbook and wider Departmental policy. Deputy Director Reserve Forces and Cadets Associations Implementation will be expected to make decisions in relation to the delivery of the programme, which will be held to account on progress by the Senior Responsible Owner and a bespoke challenge board, which will be made up of representatives from across Defence.
They will have ownership of the communications strategy relating to the delivery of the programme and will play a key role in managing senior stakeholders. Their performance will be measured by their performance in the role and by the success of the programme (performance, cost and time).
Reserve Forces and Cadets Associations chief executives are retired military officers and Reserve Forces and Cadets Associations membership varies significantly by region, in both size and quality. There is also substantial political influence amongst the Reserve Forces and Cadets Associations membership, including several MPs, local authority councillors and Lord Lieutenants; the post holder will need to ensure the influence of these stakeholders is proportionate. The post holder will need to deal sensitively with all stakeholders across MOD and more specifically those in the Reserve Forces and Cadets Associations who may be personally affected by the changes in order to ensure maximum impact and buy in from them. This programme will have a widely-felt impact across the Reserve Forces and Cadets Associations footprint, delivering far-reaching changes through Primary Legislation which will fundamentally change the design of the organisation.
To deliver results the post holder will need to have the authority to influence persuade and negotiate with the Senior Leadership community to ensure deadlines are achieved, leveraging support from Chief of Defence People to remove barriers. This may include negotiation, persuasion, representation and or co-ordination both within the department and beyond.
The post holder will need to coordinate work and approaches to implementation, making sure that interdependencies are identified, and points of confliction are identified and swiftly resolved.
The post holder will need to make sure that they and their team work with other enabling functions across Defence (e.g. Finance and Commercial) to provide the Senior Responsible Owners with consistent support and challenge.
Please see attached the Candidate Information Pack for further details.
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension