Exams Officer

Exams Officer

Purpose of the post:

- To carry out all aspects of public and internal exam organisation and administration to ensure the smooth running and integrity of exams
- To ensure compliance with various Awarding Bodies Regulations including critical deadlines
- To obtain and disseminate results and certificates
- To deal with all enquiries, both internal and external, directed to the Exams Office

Key Duties:

- Shared responsibility for:
• Administration of Exams Office
• Administration of exam entries, fees and Registers
• Provision of all relevant documentation to pupils, staff and parents
• Briefing meetings for pupils and staff
• Administration and security of exam papers and exam stationery
• Organisation, supervision and running of all exam rooms in various venues and re-setting and cleaning of exam rooms each time required for another purpose
• Liaising with ICT Services
• Setting out of exam papers and stationery
• Implementation of seating plans
• Clash resolution including arranging exam supervision (quarantine) and accommodation
• Starting and ending exams, briefing invigilators and collection of scripts
• Checking of pupil attendance and follow up of absences as necessary
• Checking and mailing of public exam scripts and return of internal exam scripts to HoDs/teachers/SPLD as appropriate
• Invigilation cover
• Dealing with all enquiries from Awarding Bodies
• Dealing with claims of malpractice, including preparation of reports and statements
• Provision of results to candidates and staff as appropriate
• Provision of results to OMs, their prospective universities and employers
• Provision of Exam Contingency Plan and briefing SMT
• Liaison with SENCo and implementation of access arrangements for public and internal exams including organisation of rooms required
• Dealing with JCQ, CAIE and IB Inspectors
• Professional development
• Writing Annual Exam Review for SMT

Sole responsibility for:
• Writing all JCQ and Cambridge Assessment International Education Policies
• Appointment of external invigilators
• Invigilator (both internal and external) training
• Arranging and attending Training Course and disseminating information
• Dealing with secure storage and despatch of papers, exam room and invigilation for Oxbridge Admission Tests
• Special Considerations, including advice and applications
• Appeals procedures following public exams, to include andvice, applications for EARs, ATS etc, providing spreadsheet of fees to Accounts, provision of results to candidates, HoDs and Deputy Head: Academic
• Distribution of certificates by post or in person including dealing with returned certificates, ensuring records and copies are kept and advising OMs on obtaining replacement certificates
• Dealing with EO aspect of re-sits for IB and Oms

Location: Malvern, Worcestershire WR14 3DF

Hours: 40 hours per week, 34 weeks during term time, plus 5 weeks throughout the academic year, as needed.

Salary: Competitive + Benefits


Malvern College is committed to safeguarding and promoting the welfare of its pupils and expects all employees to share this commitment. Employees must, at all times, have regard to the need to safeguard and promote the welfare of children in line with the provisions of the Children Act 2004 (as amended) and Keeping Children Safe in Education (as amended) and be fully aware of, and understand, the duties and responsibilities that apply to their role in relation to these requirements.

All employees must attend appropriate training in accordance with College and local Safeguarding Board stipulations.

You will be required to provide proof of your identity, right to work in the UK and qualifications during the selection process.

Malvern College exists to provide a quality all round education for pupils aged 13 – 18 and is committed to safeguarding and promoting the welfare of children and young people.

Candidates must be prepared to undergo child protection screening and an Enhanced DBS check

Ref: 94361