Financial Administrator - Part Time

Vacancy for Financial Administrator - Part Time

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Location Fulbourn, Cambridge Contract Type Permanent - Employee Working Hours per Week 25 Remuneration £13,400 + Benefits Job Reference GR/10091

As the Financial Administrator, your role will be to effectively co-ordinate financial and administrative functions for the Contract Management Team. This will include managing data input, payroll hours, stock management, SAP, purchase orders and any other financial functions required to enable the monitoring and accurate accounting of the Profit and Loss account.

This is a key role, where you will be managing the administrative elements of our contracts, including memos, QA reports, client reports, coordinating diaries, marketing, merchandising and any other administrative requirements.

This is a part-time position, paying £10.31 per hour.

Responsibilities will include:

  • Inputting data on a weekly basis onto both SAP, Timegate and other OCS systems ensuring that any queries are dealt with, PO’s are raised and goods receipted, sales orders raised, liaising with helpdesk to ensure full compliance to SLAs and accurate billing is sent to the client. You will also be forwarding financial reports to the management team for review and authorisation.
  • Managing purchase orders and SAP systems to ensure that all orders are placed within company policy, to the correct WBS element and within financial budget including analysis of costs and identifying trends and overspend within the areas of your control
  • Inputting stock data for consumables and food where required by unit and to produce accurate spreadsheets showing unit cost and consumption values for analysis with the management team
  • Maintaining the master data file on the shared folder with an update of movement on sites, line managers, responsibilities, SLAs, KPIs, payment mechanism issues, budget costs, variation orders, budgets, financial reports and any associated back up
  • Pro-actively monitoring and updating changes to the Helpdesk function including movement of personnel, expansion of contracts, weekly and monthly reporting, and any other associated changes
  • Producing accurate, timely and professional reports for management, providing marketing and merchandising information, memos and communication for use at unit and Trust level as instructed by the Contract Manager
  • Supporting the management team with HR files and functions including management of confidential information, allocation of ID passes, management of ‘leavers’ paperwork, CRB checks, training, disciplinary and grievance meetings and any other reasonable request
  • Co-ordinating and controlling the contract fleet including mileage submission, maintenance, insurance documentation, expenses for the management team and also patch based personnel
  • Managing the administration for communication and computer systems, including backups and replacements within the contract including PDA’s, mobiles, PCs, laptops etc.
  • Proactively managing and updating contact details and personal information for the contract, including all staff, stakeholders, client teams and suppliers – management of Honeydew
  • Experience required:


  • Excellent IT Skills – competent with MS Office, including Outlook, Excel etc.
  • Working experience/Personal attributes

  • Previous experience from a similar role covering both administrative and financial functions
  • Preferably with experience of managing payroll input and queries
  • Able to accurately check own and others work
  • Able to chieve accurate, consistent and effective work performance under pressure, implementing Best Practice wherever possible
  • A detailed and structured approach to work
  • Must be a keen organiser and problem solver
  • Must be able to converse confidently with colleagues (i.e. speaking clearly, listening, comprehending, and interpreting)
  • Have good organisational skills and be able to adapt to changing circumstances promptly
  • Must be able to prioritise and work under own initiative
  • Ability to follow policy and procedures
  • Willingness to bring concerns to corporate attention via prescribed channels if necessary
    • Location


    • Sector:

      Finance & Accounting

    • Job ref:


    • Published:

      6 days ago

    • Expiry date:


    • Client: