Information

At CrossReach we’re a charitable organisation that puts people at the heart of everything we do. From caring for older people, children and families and the homeless to supporting those with learning disabilities, we’ve been delivering innovative social care for 150 years. And as one of Scotland’s largest social care providers, we have 65 services and 1,800 employees across the country.

As a member of our Corporate Services team you’ll be helping some of the most vulnerable people in our society live safer, fuller and happier lives. Our values driven culture means we are accepting, respectful and compassionate to both our service users and employees. So, join us and you’ll be part of a professional environment with a range of development opportunities and a generous benefits package. It’s a career that will enhance both your life and the lives of vulnerable people across Scotland.

This is a temporary job share post for three months on Thursday and Friday each week and will be working from Charis House or a location to be agreed.

Salary is pro rata of 38.5 hours per week.

#Crossreach

Main Function

To be the first point of contact for callers by telephone and in person and to carry out other associated duties as outlined below.

Main Duties

To fulfil the role of receptionist ensuring visitors are met in an enthusiastic, friendly and approachable manner.

Answer the telephone in a timely, professional manner and ensure calls are passed to appropriate individual/department.

Cover your job share partner’s annual leave.

To ensure all visitor’s details are recorded in the visitors book and to issue visitors with security passes.

To receive and distribute correspondence, deliveries, faxes and incoming mail.

To frank and sort outgoing mail.

Co-ordinate the meeting room diary ensuring that all requirements for meetings/lunches etc are recorded accurately, appropriately and communicated to the relevant people.

To keep up to date the relevant telephone/service contact details and issue to Central Services.

To scan all invoices and follow the recording system.

File invoices.

To process all staff ID badge requests.

To order office supplies.

To oversee the sale of merchandise displayed within the reception area on behalf of the Supporter Development team.

Maintain good communication between yourself and your job share partner.

Personal

As we do our work in Christ’s name you must be respectful of our Christian Ethos and be able to work within it.

Skills and Abilities

Essential:

Postholder must possess basic computer literacy skills including use of Microsoft Office and the internet.

Have excellent communication skills.

Be able to work on your own initiative and as part of a team.

Form ID:5729