Assistant Company Secretary

  • Job Reference: 220290
  • Date Posted: 11 March 2025
  • Recruiter: hireful
  • Location: Central London
  • Salary: On Application
  • Sector: Insurance & Superannuation
  • Job Type: Full Time Flex
  • Work Hours: Full Time
Apply for this job now

Job Description

Assistant Company Secretary

Are you an organised and detail-oriented professional with a passion for corporate governance? We’re looking for an Assistant Company Secretary to support our growing team at PIB Group.

Why PIB Group?

PIB Group is a rapidly expanding, dynamic insurance intermediary group. With a strong focus on growth, innovation, and collaboration, we provide specialist insurance solutions across a wide range of sectors. Joining PIB means becoming part of an ambitious organisation where you’ll have the opportunity to make a real impact and grow your career.

About the Role

As an Assistant Company Secretary, you will play a key role in supporting the governance and compliance functions across PIB’s global entities. Your responsibilities will include:
  • Assisting with share issuances, document execution, and registry filings.
  • Maintaining accurate company records and ensuring compliance with corporate governance requirements.
  • Managing user access and permissions for key systems.
  • Coordinating with external company secretarial providers.
  • Supporting KYC and due diligence processes.
  • Drafting legal documents such as resolutions, consent to act, and resignation letters.
  • Handling Companies House filings and supporting year-end reporting.
  • Assisting with board meetings, scheduling, and distribution of documents via Diligent.
  • Taking and drafting board and committee meeting minutes, ensuring accuracy and timely circulation.

What We’re Looking For
  • Experience in a company secretarial or paralegal role.
  • Strong knowledge of corporate governance and compliance.
  • Familiarity with share issuances, registry filings, and legal documentation.
  • Experience with KYC, due diligence, and electronic signing platforms like DocuSign.
  • Excellent organisational skills and attention to detail.
  • Proficiency in board management software (Diligent preferred).
  • Strong communication skills to collaborate effectively with stakeholders.
  • Proven experience in taking and drafting board and committee minutes.

This is a fantastic opportunity to join PIB Group, a fast-growing and forward-thinking organisation, where you will play a crucial role in supporting corporate governance and compliance.

Interested? Apply today!

#HP

REF-220 290