Executive Assistant

  • Job Reference: 104662
  • Date Posted: 15 November 2021
  • Recruiter: Easy Web Recruitment
  • Location: London
  • Salary: On Application
  • Sector: Administration
  • Job Type: Full Time Flex
  • Work Hours: Full Time

Job Description

Here at PIB Group we are looking for a Executive Assistant to support our senior Executives within our organisation based in London. We are fast paced and growing organisation so a high attention detail will be required.

Responsibilities:

  • Providing proactive day-to-day support and diary management for the Execs
  • Providing support and managing discreet pieces of work for senior management.
  • Booking business travel arrangements, including flights, transportation and accommodation.
  • To ensure diary management is kept up to date and organised
  • Organising events for the team including hotel booking, diary planning and organising the necessary travel bookings
  • Organising meetings and ensuring all information needed for those meetings are prepared in advance
  • Interacting with other areas within the Group including Finance, IT and HR
  • Maintaining strong working relationships with other relevant departments within the wider PIB Group.

The Person -

  • The ideal candidate will be self-motivated and have the ability to work unsupervised. You will have good IT skills especially around Word, Excel and PowerPoint with excellent interpersonal skills in dealing with colleagues, suppliers and clients.
  • Prior or existing experience in a EA / PA experience is essential at C -Suite level
  • You will have experience in managing and co-ordinating busy diaries as well as arranging travel and hotel bookings previously.
  • Exceptional organisational and diary management skills.
  • Acute attention to detail.
  • Given the wide knowledge that will be known about the business, financial performance and colleague information absolute discretion is required in carrying out this role
  • Able to act with tact, diplomacy and confidentiality, and deal with sensitive issues.

Further information

Collaboration is at the heart of everything we do. We believe that working together as one team across the Group is better for our customers, our businesses, and our employees, we offer excellent rates of pay, fantastic benefits and excellent career opportunities.

Our employee’s success isn’t measured on time spent in the office, so please talk to us about your flexible working needs. We have many sites across the UK, so whether this be working from home, logging on from another office then we would love to hear from you!

PIB Group is an equal opportunities employer, committed to hiring a diverse and inclusive workforce. We do not discriminate on the basis of race, colour, gender, religion, disability, age, sexual orientation or any other characteristic protected by law.

Your application will be treated in the strictest confidence.

Ref: 104 662