Recruitment Coordinator

  • Job Reference: BWDREC
  • Date Posted: 1 October 2021
  • Recruiter: Manpower UK
  • Location: Gloucester, Gloucestershire
  • Salary: £20,000 to £23,000
  • Sector: Administration
  • Job Type: Contract
  • Duration: Ongoing
  • Work Hours: Full Time

Job Description

Job Purpose

Reporting into the Recruitment Co-ordination Team Lead, the overall objective of the role is to effectively deliver an outstanding recruitment service into the business by providing excellent recruitment process administration and co-ordination. You'll be responsible for delivering an exceptional recruitment experience to all involved delivering the key objectives:

To provide and support a quality resourcing offering which is flexible, responsive, focused on business need and delivered with passion, drive and innovation

To maintain resourcing process and policy; ensuring cost effective, compliant, effective and timely resource delivery to all areas of the business

To support the business in the attraction of exceptional talent through building employer brand and profile

Principal Accountabilities

Administration

Ensure seamless and swift administration and co-ordination support to the resourcing process, to include:

Employment contract generation, gathering, chasing and processing Right to Work and pre-employment screening information

Proactively facilitating and administering the vetting process, liaising closely with internal Vetting Teams and 3rd parties

Driving, tracking and maintaining a swift on-boarding process for candidates

Scheduling, arrangement and co-ordination of interviews, assessments and other recruitment activities

Posting of recruitment adverts in line with company guidelines

Supporting with candidate search via CV databases, Linked In and in-house systems

Supporting the maintenance of pipeline and talent pools, under the guidance of colleagues

Basic screening of applications

Telephone qualifying of applicants (as required)

Attending assessments and assisting with the co-ordination of recruitment events as required

Recruitment System administration and reporting

Managing the invoice payment processes

Plan and prioritise own time to deliver both BAU resourcing and project-based activities

Consistent use of the MyHR Recruitment System at an expert level

Use key systems and MS Office, to provide meaningful and concise reporting and management information

Ensure the resourcing process is run in compliance with all appropriate legislation and regulation

Contribute to approaches and initiatives to enhance talent attraction opportunity and resourcing performance

Accurately maintain budgeting, reporting and management information

Achieve personal and team KPIs and SLAs

Assist with recruitment training where required

Candidate Experience

Provide a seamless and positive candidate experience, acting as a central point of contact for candidates, proactively managing queries and supporting them through the recruitment, pre-employment screening, vetting and onboarding process

Support with the management and maintenance of talent map data and talent pools

Relationship Management & Teamwork

Proactively support in the development of the profile of the Resourcing Team

Escalate feedback from stakeholders regarding their experience of resourcing support, providing recommendations for improvements

Provide a credible, approachable and highly knowledgeable point of contact for Hiring Managers, HR Business Partners, and candidates in regard to recruitment requirements

Operate in a collegiate and supportive manner both within the Resourcing Team, HR teams and with all stakeholder groups

Develop mutually beneficial relationships with 3rd party agency suppliers

Assist colleagues, stakeholders and candidates in a professional and courteous manner, communicating effectively, showing empathy and responding with urgency to requests

Present as a positive agent for change, acting professionally and with commitment through periods of transformation

Essential Skills

Strong administrative/ co-ordination experience within a fast-paced, customer facing environment dealing with multiple and complex administrative processes

Excellent organisation and planning skills with the capacity to acquire and apply new skills and learning

Ability to work at pace whilst maintaining an extremely high level of accuracy and attention to detail

Ability to manage own time effectively, prioritising tasks when required, multitasking and meeting deadlines

Self-motivated and possessing the ability to work on own initiative as well as within a team

Excellent oral and written communication skills including the proven ability to engage with internal and external stakeholders alike and proven ability to engage and establish credibility with a variety of audiences

Highly skilled in understanding, empathising, and delivering against stakeholder needs

Excellent IT capabilities spanning MS Office (particularly Outlook, Word and Excel), internet searching and capacity to swiftly pick up bespoke IT systems and tools

Desirable

Resourcing/ recruitment or HR administration experience gained within in-house, agency or RPO environment

Experience in administering full end to end recruitment processes and using recruitment technology, including direct sourcing tools and applicant tracking systems

Experience of using applicant tracking systems or online recruitment systems

Please note;if successful you will be employed by Manpower working on a temporary ongoing basis with our client, the duration of the role is until Spring 2022 with scope of extending for the right candidate. You will be expected to undertake a drugs and alcohol test as well as be security checked to BPSS and SC levels.