Support Administrator

  • Job Reference: 134800
  • Date Posted: 20 July 2022
  • Recruiter: Premier Energy Services
  • Location: Billingshurst (Potentially Hybrid)
  • Remote Working: Some remote working possible
  • Salary: £21,500
  • Sector: Administration
  • Job Type: Full Time Flex
  • Work Hours: Full Time

Job Description

In this role you will need to request utility record plans from statutory authorities in preparation for the collation of data to enable the issue of reports, meeting client timescales and requirements.

Responsibilities of Job:

Record Searches:


• Receive instructions from relevant personnel to understand the scope of work allocated
• Liaise with colleagues and authorities to enable you to collate responses
• Complete necessary and relevant desk research as required for each search
• Prepare, issue and update documents within agreed timescales
• Raise disbursement cheque/payment requests, seeking authorisation as necessary and updating system
• Prepare basic reports for checking and approval by Searches Manager
• Assist with the preparation of reports for approval by Consultant and/or Manager
• Answer calls received by the Searches team in line with company standards
• Process incoming project correspondence in a timely manner
• Proactively chase for responses, keeping your line manager informed of your progress regularly
• Proactively escalate issues to your line manager and/or external hierarchy as required confidently
• Attend meetings with relevant staff to review progress/status and prioritisation of projects
• Keep the Searches Manager appraised of project progress
• Establish and maintain excellent working relationships with statutory authorities & clients
• Identify key contacts and organisations to approach and maintain the company database
• Contribute to and always operate in accordance with company policy and systems

Health & Safety:

Be aware of and comply with health and safety standards and workplace legislation

This role profile is not exhaustive; it will be subject to periodic review and may be amended to meet the changing needs of the business. The post holder will be expected to participate in this process, and we would aim to reach agreement to the changes.

Person Specification: (e = essential, d = desirable)

Technical:

• GCSE’s Grade A-C (or equivalent) in English and Maths (e)
• Basic knowledge of Microsoft Office suite (e)
• Accurate keyboard skills with the ability to enter data at the required speed (e)
• Excellent spelling, grammar and punctuation skills (e)
• Ability to analyse, interpret and translate data into relevant reports (e)
• Level 3 QCF Certificate in Utility Mapping and Surveying (d) – training will be given

Behavioural:


• Excellent organisational and prioritisation skills (e)
• The ability to manage conflicting priorities and meet tight deadlines (e)
• Excellent interpersonal skills with all levels of business personnel (e)
• A self-motivated team player with the ability to work on own initiative (e)
• Comfortable asking for help when required (e)
• Ability to problem solve and come up with a range of solutions to problems (d)
• Detail orientated (e)

Working Conditions:

• Office based role

Contract Type: Full Time/Part Time - four roles Available
Location: Billingshurst (Potentially Hybrid)
Salary: £21,500

Potential face-to-face interviews dates are: 4th and 11th August 2022

Benefits: Salary Sacrifice Pension Plan, Death in Service, Financial Advice, 25 days holiday plus bank holidays increasing for long service, Holiday buy back scheme, flexible start times, social events and free parking onsite.

Ref: 134 800